The Safety Codes Council (Council) is committed to protecting the privacy of our website visitors. This page summarizes the privacy policies and practices on the Council’s website.
We do not automatically collect personal information such as your name or email address. The only information we may use to identify you is information you provide to us voluntarily. For example, when you enter your information on the contact us page, we will use that information to respond to your question. When you register to attend the Safety Codes Council Summit or other Council event, we will use that information to track your registration status and communicate with you regarding important information about the event that you have registered for.
This section explains how and why we use personal information.
Any information you do provide is only used for the original purpose it was collected, or in a manner consistent with those purposes in accordance with the Freedom of Information and Protection of Privacy (FOIP) Act:
- Personal Information Protection Act (PIPA)
o Division 2 Consent: 8(1), 8(2)
o Division 3 Collection of Personal Information: 11(1), 11(2)
o Division 4 Use of Personal Information: 16(1), 16(2)
For more detailed information on Council’s policies and procedures surrounding FOIP, please contact us at firstname.lastname@example.org.
For event management
As a participant in a Council event as an attendee or speaker, your personal information will be used in connection with the running of the event and to handle payments.
We will also use your personal information to maintain a mailing list that allow us to encourage further engagement at future events.
In addition, photos and videos are taken at our Summit, which may feature attendees or speakers. Where we have taken photos and videos at our events that feature you as an attendee, to the extent permitted by applicable data protection laws, those photos and videos may be used for promotional purposes.
When badge scanning technology is used to check-in at our Summit, your personal information will be used to identify you to confirm registration and gain access to the event. Badges cannot be read remotely.
Any personal information provided to the Council via the Contact page will be used only to provide a response or to service the request or enquiry made. The information provided will not be added to the Council database of stakeholder contacts.
We will only retain personal information for as long as is necessary and as permitted by applicable laws.
We will retain personal information while we are using it, as described in the section above. We may continue to retain it after we have ceased such uses for certain legitimate business purposes. For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure we can honor your opt-out request.
The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed.
Updating your information
This section explains who you can contact to update your personal information that we hold and how you can update how we can send you updates regarding our future events.
We want you to remain in control of your personal information. We try to ensure the personal information held about you is accurate and up-to-date. We will always provide the opportunity to unsubscribe or opt out of future marketing communications.
Information on how to unsubscribe or opt out will be provided on every marketing email we send you. However, if at any time you would like to update and/or correct your personal information, or opt-out of future marketing communications, request this by sending an email to the Council’s communications business unit at email@example.com.
When you browse, read or download information from our website, our software will automatically store information about your visit including: the Internet Protocol (IP) address your computer is using to receive information; the name of your internet service provider (ISP) including their city and country; the type of browser and operating system you use to access our website and your screen resolution; the type of device used to access the website; and the browsing path which tracks the pages and links you click.
We use this information to make improvements to our website so it is more useful to our visitors and do not use the information to identify individuals who come to the site.
THIRD PARTY WEBSITES (LINKS)
Our website contains links to third party websites that are not under our control. We are not responsible for the content and the privacy practices of other websites and encourage you to review their respective privacy policies.
Should you provide personal information voluntarily through our website, Council encrypts this information using the Secure Sockets Layer (SSL) protocol. SSL protects your information by scrambling it before sending it to us from your computer. Even though we have all these measures in place, it is possible for there to be an interruption in the transmission of this information so you may wish to use another method such as fax or regular mail to forward information to the Council.
The Council also utilizes a firewall application that monitors network traffic, which includes IP addresses, to identify unauthorized attempts to upload or change information, or otherwise cause damage.